We are committed to providing a high quality legal service to our clients. When something goes wrong, we need you to tell us about it. This will help us to sort out any mistakes or misunderstandings, and to improve our standards.
If you have a complaint, please raise the problem with the lawyer responsible for your matter, of if you prefer, our complaints partner, Peter James.
What will happen next?
- We will acknowledge receipt of your complaint in writing within three days of receiving it.
- We will then investigate your complaint. This will normally involve our complaints partner reviewing your file and speaking to the member of staff who acted for you.
- Within 14 days of sending you the acknowledgement letter our complaints partner will invite you to a meeting to discus and resolve your complaint. If you do not want a meeting or if it is not possible, our complaints partner may instead offer you a chance to discuss the matter by telephone.
- Within three days of the meeting, or any telephone conversation we have with you instead of a meeting, our complaints partner will write to you to confirm what took place and any solutions we have agreed with you.
- In any case he will send you a detailed written reply to your complaint, including his suggestions for resolving the matter, within twenty-one days of sending you the written acknowledgement of your complaint referred to in paragraph 1 above.
- At this stage, if you are still not satisfied, you should contact us again and we will arrange for another partner to review the decision.
- We will write to you within fourteen days of receiving your request for a review, confirming our final position on your complaint and explaining our reasons.
- If we have to change any of these timescales we will let you know and explain why.
- If you are still not satisfied, you can contact the Legal Ombudsman at: PO Box 6806, Wolverhampton, WV1 9WJ about your complaint. The time limit for taking your complaint to the Legal Ombudsman is usually six months from the date you receive the final written response from us but for further information you should contact the Legal Ombudsman on 0300 555 0333 or at email@example.com. Note that the Legal Ombudsman service cannot be used by businesses or most other organisations unless that are below size limits. Further details are available from the Legal Ombudsman.
- If a complaint cannot be resolved you may be able to ask for it to be referred to a process of alterative dispute resolution using a certified provider. We are not required to agree to such a request. In any case this is not available to businesses, only consumers. We will give you more information about that right if it become relevant.
Partner refers to a director (Philip Humphreys and Jeff Jenkins are directors) or to certain other senior members of staff of Clark Holt Limited.